Registered Nurses Foundation of Ontario (“RNFOO”, “we” or “us”) values the trust of our donors and volunteers and recognizes that maintaining this trust requires that we be open and accountable in our treatment of the personal information that you choose to share with us. RNFOO’s commitment to privacy means that we will only collect, use, store or disclose your personally identifiable information (“personal information”) in accordance with this Privacy Policy. RNFOO reserves the right to update this Privacy Policy at any time and changes will take effect immediately.
Consent
When you provide your personal information to RNFOO, you understand and agree to RNFOO’s collection, use, storage, disclosure and retention of your information in accordance with this Privacy Policy or as otherwise permitted by law. You may withdraw your consent to our use of your personal information at any time, except in limited circumstances.
Types of Personal Information RNFOO Collects
The information we collect is the information required to establish and maintain a service, donor or program relationship with you. This includes:
- Contact and identification information (name, address, phone number, e-mail)
- Donation information (date of gift, amount of gift, the campaign you contributed to, etc)
- Payment information (to the limit of what our payment processor, PayPal, collects and supplies to us in compliance to their PCI-DSS policies).
- Other personal information used for purposes that an individual would consider appropriate in the circumstances. For example, if you applied to an award last year, we may send you a reminder the follow year as a reminder of the awards available.
How We Use The Information We Collect
RNFOO may use your personal information in a variety of ways to deliver our programs and services, including:
- for processing donations;
- responding to requests for services and/or information;
- keeping you informed about our activities; and
- compliance with legal and regulatory requirements.
How We Share The Information We Collect
Service Providers: As necessary, RNFOO may share your information with our service providers who provide us with support services, such as collecting donation information, processing credit card payments, and other electronic payments, email delivery, website hosting, and analytics services. These service providers are provided only the information needed to perform their specific function and are prohibited from using this information for any other purposes.
Posting on Our Websites/Social Media Platforms: If you post information on our social media platform(s) or website, the information you post may be seen by other visitors, including your user name and post.
Protecting Lawful Interests: RNFOO may share your information if disclosure is required by law and is necessary to enforce our agreements or policies, or the disclosure will help us protect the rights, property or safety of RNFOO, its donors or our partners.
How We Protect Your Information
RNFOO makes reasonable efforts to ensure that any personal information you provide is maintained in a secure environment. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. While we strive to protect your personal information, RNFOO cannot warrant the security of any personal information you transmit to us or from our on-line services, and you do so at your own risk.
RNFOO has implemented and maintains reasonable and appropriate security measures, procedures and practices to protect against the loss and unauthorized access, use, modification, destruction or disclosure of your personal information while it is in our custody or under our control. For example, our employees sign confidentiality agreements and safeguards are in place to ensure that the information is not accessed, disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We use password protocols and secure websites to protect personal and other information we receive when an online donation is made. Our software is routinely updated to maximize protection of such information.
We also limit access to your personal information to those employees, contractors and agents who have a business need to know. RNFOO keeps personal information only as long as it is needed for the reasons it was collected or as required by law, and we make reasonable efforts to ensure that any personal information you provide is maintained in a secure environment.
Collection And Use Of Non-Personal Information
When you visit our website at www.rnfoo.ca, we may collect non-personally identifying information from you. We collect and use IP addresses to analyze trends, administer the site, anonymously track users’ movement, and gather broad demographic information for aggregate use. We do not link IP addresses to personally identifiable information.
Use By Minors
RNFOO does not intend for online services or its website to be used by anyone under the age of majority. If you are under the age of majority in the province in which you live, you should use our services with the permission of a parent or legal guardian. If you are a parent or legal guardian and believe we may have collected information about a child, please contact us as described in the “Inquiries About The RNFOO Privacy Policy” section below.
Links To Third Party Websites
Our website may contain links to other websites. RNFOO is not responsible for the privacy practices of any other websites. We encourage our donors and volunteers to be aware when they leave our website and to read the privacy policy of every website that collects personally identifiable information.
Accessing Or Correcting Your Information
RNFOO relies on you to provide us with accurate personal information, and you have the right, under certain circumstances, to access and correct information RNFOO holds about you. Any such access request must be in writing and provided to us at the email or postal address provided in the “Inquiries About The RNFOO Privacy Policy” section below. Any such access request may be subject to a small statutory fee to meet our cost in providing you with details of the information we hold about you, where permitted by applicable law.
Deleting Your Account
If you want to cancel or delete your account, you may do so in writing at the email or postal address provided in the “Inquires About The RNFOO Privacy Policy” section below. RNFOO will make every effort to promptly respond to your request. RNFOO will retain your information for as long as your account is active or as needed to provide you services, such as fundraising and grant application services. If you ask RNFOO to delete your account, we generally retain and use your account information only as long as necessary to fulfill a business or law enforcement need.
Changes To This Privacy Policy
This Privacy Policy was last updated on the date noted at the top of this webpage and may be updated from time to time in the future. If we make material changes, we will post the updated Privacy Policy on this page and change the date at the top of this webpage. We will notify you of any modifications to this Privacy Policy that might materially affect the way we use or disclose your personal information prior to the change becoming effective by means of a message on this website or by email.
Inquiries About The RNFOO Privacy Policy
For any questions, comments or concerns about privacy, please contact RNFOO at:
Registered Nurses Foundation of Ontario
4261 Highway 7 East, Suite A14-364
Markham, ON L3R 9W6
